SPECIAL CALLED MEETING FOR
MONDAY, JANUARY 22, 2007, 6:00 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

¯ Discussion and/or possible action on approving an Architectural Contract for I.H. Club air conditioning. (Wherry)

¯ Discussion and/or possible action on restricting parking on Kingsridge Drive between Davies Plantation Road and Clubview Cove. (Wherry)

¯ Discussion and/or possible action on any other business pertaining to the items listed above.

This Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:15 p.m., Monday, January 22, 2007.

This written notice shall be posted and served personally at least twelve hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s place of residence in accordance to TCA § 6-20-208.



SPECIAL MEETING MINUTES

The Special Meeting was called to order at 6:10 p.m.

Mayor Carmichael, Vice-Mayor Anderson, Commissioner Nicholson were present. Commissioners Hartz and Plunk were absent.

Vice-Mayor Anderson moved to approve a Resolution entitled: A Resolution approving the proposed agreement for design of central air system for I.H. Park Clubhouse, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

Vice-Mayor Anderson moved to approve a Resolution entitled: A Resolution prohibiting on-street parking on Kingsridge Drive between Davies Plantation Road and Clubview Cove seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

There being no other business to discuss, Vice-Mayor Anderson moved to adjourn the meeting, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

The meeting adjourned at 6:18 p.m., Monday, January 22, 2007.

These minutes were approved March 08, 2007.




Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, JANUARY 04, 2007, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: With a quorum present, Mayor Carmichael called the Regular Meeting to order at 6:30 p.m. Invocation was given by Commissioner Hartz and the pledge given by Mayor Carmichael.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Anderson, Commissioners Hartz, Nicholson and Plunk were present.

Mayor Carmichael acknowledged Lakeland residents for their recycling efforts in the “Get Caught Recycling” Program. Presentations were given to Mr. Michael Martin, Mr. Chad Maxwell, Ms. Julie Johnson and Mr. David Thomas.

Mayor Carmichael presented five year service awards to City of Lakeland Staff Members. Awards were presented to EricBridges, Matthew Brown, Anita Hughes and Robert Wherry.

Mayor Carmichael presented a proclamation to Chris Masin, Public Works Director for his service as an employee with the City of Lakeland.

Oaths of Office were administered to members who were appointed/re-appointed to various boards and commissions of the City of Lakeland.

With no objections, Mayor Carmichael yielded the floor to Lt. Vertrees, Shelby County Sheriff’s Department to present the Crime Report for the month of December.

Vice-Mayor Anderson moved to amend the agenda to add: New Business 2 – Action on approving a Contract between the City of Lakeland and Shelby County to collect Hotel/Motel Privilege Tax on occupancy of any accommodations furnished to transients in Shelby County; New Business 3 – Action on approving an Architectural Contract for the I.H. Club air conditioning; and New Business 4 – Action on authorizing directional and information signs conforming with the Sign Ordinance to be placed in the right of way for the Lakeland Chamber of Commerce 2nd Annual Kickoff Event, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

There being no other changes, Mayor Carmichael moved to accept the agenda as amended and allow the Chair to take items out of order as necessary, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

III. PUBLIC HEARING:
¯ An Ordinance to amend Article I, Title Intent and Purpose; Article II, Definitions; Article III, Establishment of Districts, Official Zoning Map and General Provisions; Article IV, Schedule of District Regulations and Site Plan Review; Article VI, Planned Developments; Article XII, Board of Appeals; Article XIII, Amendments; Article XIV, Streamside Management Buffer Requirements of the City of Lakeland Zoning Ordinance; providing an effective date.

¯ An Ordinance to amend Title 14, Chapters 9, 10, and 11 (Landscaping and Screening Requirements, Site Lighting Requirements, and Architectural Design Standards); providing and effective date.

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Special Meeting Minutes, November 27, 2006, 6:15 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, December 05, 2006, 6:30 p.m. (pgs. 03-12)
2. Approval of changing speed on Highway 70. (D. Smith) (pg. 13)

3. Approval of first reading of an Ordinance to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; and providing an effective date. (N. Smith) (pgs. 14-16)
Vice-Mayor Anderson moved to approve the consent agenda and adopt on first reading and Ordinance to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; and providing an effective date, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 17-18)
Vice-Mayor Anderson moved to file the Treasurer’s Report, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
¯ Report on collection of delinquent taxes. (Lakin)
David Lakin, City Attorney reported that letters have been sent to the delinquent businesses and he should have an update by the work session (01.22.07).

¯ Update on Fletcher Trace Improvements. (Masin) (pg. 19)
Chris Masin, Public Works Director reported that the title search information for the 42 ft. strip of land north of Fletcher Trace Pkwy. has been submitted to the City Attorney to determine what the next step would be, whether to condemn the land or if the right of way is conveyed enough to give us the rights to the land. In the interim, milling is scheduled for Monday, January 08, 2007. Milling and the overlay process will take approximately ten days to complete.

¯ Update on restricting parking on Kingsridge Drive. (Masin) (pgs. 20-21)
Chris Masin, Public Works Director reported that compliance to the letter sent to homeowner was not effective, so he recommends that an “Action item” for “No Parking” signs be installed on Kingsridge between Club View and Davies Plantation at the next Board of Commissioners meeting.

IX. SEWERAGE COMMISSION BUSINESS:

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on Contract for Professional Services for New Land Development Regulations and Design. (Higbee) (pgs. 22-29)
Vice-Mayor Anderson moved to approve a Resolution approving an agreement for Professional Services by and between the City of Lakeland and FARR Associates, seconded by Commissioner Hartz.
Motion carried, roll call vote, 5-0.
Anderson aye
Hartz aye
Nicholson aye
Plunk aye
Carmichael aye

2. Action on approving a Contract between the City of Lakeland and Shelby County to collect Hotel/Motel Privilege Tax on Occupancy of any accommodations furnished to transients in Shelby County.
Commissioner Hartz moved to approve a Resolution approving a Hotel/Motel Tax Collection Agreement with Shelby County, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

3. Action on approving an Architectural Contract for the I.H. Club air conditioning.
Commissioner Hartz moved to approve a Resolution approving the proposed Agreement for design of central air system for I.H. Park Clubhouse, seconded by Vice-Mayor Anderson.

After a substantial amount of discussion, Commissioner Hartz moved to postpone action until the next Board of Commissioners meeting, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

4. Action on authorizing directional and information signs conforming with the Sign Ordinance to be placed in the right of way for the Lakeland Chamber of Commerce 2nd Annual Kickoff Event.
Commissioner Hartz moved to approve a Resolution authorizing directional and information signs conforming with the Sign Ordinance to be placed in the right of way for the Lakeland Chamber of Commerce 2nd Annual Kickoff Event, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: There being no other business to take action on, Commissioner Plunk moved to adjourn the meeting, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

The meeting adjourned at 7:25 p.m., Thursday, January 04, 2007.

These minutes were approved Thursday, February 01, 2007.





Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING AGENDA
TUESDAY, DECEMBER 05, 2006, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


I. CALL TO ORDER BY MAYOR: With a quorum present, Mayor Carmichael called the Regular Meeting to order at 6:30 p.m. Invocation and the pledge was given by Lt. Warren Horton, Shelby County Sheriff’s Department.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Anderson, Commissioners Hartz, Nicholson and Plunk were present.

Mayor Carmichael yielded the floor to changes to the agenda. There being no changes, Mayor Carmichael moved to accept the agenda as presented and allow the Chair to take items out of order as deemed necessary, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

Mayor Carmichael presented a Proclamation to Dr. Mohan Gehi for his outstanding accomplishments as a City of Lakeland resident.

Mayor Carmichael acknowledged Lakeland residents for their recycling efforts in the “Get Caught Recycling” Program. Presentations were given to Mrs. Susan Robinson, Ms. Resa Barawid and Ms. Jeanne David.

With no objections, Mayor Carmichael yielded the floor to Lt. Warren Horton to present the Crime Report for the month of November.

City Attorney, David Lakin reported on the plat violation in Oakwood Addition.

Sewerage Commission Business
1. Action on WWTP Change Order 5. (Jarrett) (pgs. 26-46)
Commissioner Hartz moved to approve a Resolution entitled: A Resolution to approve funding through change order 5 for Scott’s Creek Wastewater Treatment Plant, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

New Business
3. Action on traffic control devices at Highway 70 & Canada Road. (Jarrett) (pgs. 55-75)



a. Action on a resolution supporting a roadway safety audit and requesting support from Shelby County, the Town of Arlington and the City of Bartlett. (Wherry) (pgs. 76-77)
Commissioner Hartz moved to approve a Resolution supporting a Roadway Safety Audit and requesting the support of Shelby County, the Town of Arlington and the City of Bartlett in this audit, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

9. Action on appointment of BOC liaisons to various Boards & Commissions. (Boards)
Board of Appeals
Mayor Carmichael nominated Commissioner Plunk to serve as BOC liaison to the Board of Appeals and Commissioner Hartz nominated Commissioner Nicholson to serve as BOC liaison to Board of Appeals.
Nomination for Commissioner Plunk
Nomination carried, roll call vote, 5-0.
Anderson aye
Hartz aye
Nicholson aye
Plunk aye
Carmichael aye

Design Review Commission
Commissioner Hartz nominated Vice-Mayor Anderson to serve as BOC liaison to the Design Review Commission. With no other nominations, Mayor Carmichael declared Vice-Mayor Anderson as BOC liaison for the DRC by acclamation.

Parks & Recreation/Natural Resources Board
Mayor Carmichael Nominated Commissioner Nicholson to serve as liaison to the Parks & Recreation/Natural Resources Board. With no other nominations, Mayor Carmichael declared Commissioner Nicholson as BOC liaison for the PR/NRB by acclamation.

Municipal Planning Commission
Vice-Mayor Anderson nominated Commissioner Hartz to serve as liaison to the Municipal Planning Commission. With no other nominations, Mayor Carmichael declared Commissioner Hartz as BOC liaison for the MPC by acclamation.


Economic Development Commission
Vice-Mayor Anderson nominated Commissioner Nicholson to serve as liaison to the Economic Development Commission. With no other nominations, Mayor Carmichael declared Commissioner Nicholson as BOC liaison for the EDC by acclamation.

III. Action on appointments to Boards & Commissions. (Board)
Municipal Planning Commission
Mayor Carmichael appointed Mr. Don Barber to serve a three year term on the Municipal Planning Commission.

Board of Appeals
Commissioner Plunk nominated Chad Maxwell.
Commissioner Hartz nominated Charles Thompson.
Vice-Mayor Anderson nominated Jo Ann Cohen.

Nomination for Chad Maxwell Nomination for Charles Thompson
Nomination failed, roll call, 2-3. Nomination carried, roll call, 4-1.
Plunk aye Plunk nay
Anderson nay Anderson aye
Hartz nay Hartz aye
Nicholson nay Nicholson aye
Carmichael aye Carmichael aye

Nomination for Jo Ann Cohen
Nomination carried, roll call, 5-0.
Plunk aye
Anderson aye
Hartz aye
Nicholson aye
Carmichael aye

Design Review Commission
Vice-Mayor Anderson nominated Jesse McCabe.
Commissioner Plunk nominated James Bacon.

Nomination for Jesse McCabe
Nomination carried, roll call, 3-1-1. (*)



(*)Anderson aye
Hartz aye
Nicholson nay
Plunk abstain
Carmichael aye

Vice-Mayor Anderson nominated Chad Maxwell
Commissioner Plunk nominated James Bacon

Nomination for Chad Maxwell
Nomination carried, roll call, 4-1.
Anderson aye
Hartz aye
Nicholson nay
Plunk aye
Carmichael aye

Vice-Mayor Anderson nominated Larry Hollingsworth.
Mayor Carmichael nominated Connie Hess.

Nomination for Larry Hollingsworth.
Nomination carried, roll call, 3-2.
Anderson aye
Hartz aye
Nicholson aye
Plunk nay
Carmichael nay

Economic Development Commission

Commissioner Nicholson nominated Pam Womack.
Commissioner Plunk nominated Josh Roman.

Nomination for Josh Roman
Nomination carried, roll call, 5-0.
Plunk aye
Anderson aye
Hartz aye
Nicholson aye
Carmichael aye

Commissioner Plunk nominated Connie Hess.

Commissioner Nicholson nominated Pamela Womack.

Nomination for Connie Hess
Nomination carried, roll call, 5-0.
Plunk aye
Nicholson aye
Anderson aye
Hartz aye
Carmichael aye

Commissioner Nicholson nominated Pamela Womack.
Commissioner Hartz nominated Jeff Moder.

Nomination for Pamela Womack
Nomination carried, roll call, 5-0.
Nicholson aye
Plunk aye
Anderson aye
Hartz aye
Carmichael aye

Parks & Recreation/Natural Resources Board

Commissioner Hartz nominated Clayton Rogers.
Vice-Mayor Anderson nominated Steve McHugh.

Nomination for Clayton Rogers
Nomination carried, roll call, 5-0.
Hartz aye
Anderson aye
Nicholson aye
Plunk aye
Carmichael aye

Commissioner Hartz nominated Steve McHugh.
Commissioner Plunk nominated James Bacon.



Nomination for Steve McHugh
Nomination failed, roll call, 2-2-1.
Hartz aye
Anderson aye
Nicholson nay
Plunk abstain
Carmichael nay

Nomination for James Bacon
Nomination carried, roll call, 3-2.
Plunk aye
Anderson nay
Hartz nay
Nicholson aye
Carmichael aye

Vice-Mayor Anderson moved for a five minute recess, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

The meeting recessed at 7:40 p.m., Thursday, December 05, 2006.

The meeting reconvened at 7:45 p.m., Thursday December 05, 2006.


III. PUBLIC HEARING:

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Special Meeting Minutes, October 23, 2006, 6:15 p.m. (pgs. 01-02)
b. Regular Meeting Minutes, November 02, 2006, 6:30 p.m. (pgs. 03-07)
2. Approval of contract extension for All Star Waste Systems. (Wherry) (pg. 8)
3. Approval of final reading of an Ordinance of the City of Lakeland to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; and providing an effective date. (Jarrett) (pgs. 09-11)
4. Approval of final reading of an Ordinance requiring security to assure compliance with approved grading and erosion control plans for residential and commercial lots and amending Title 12, Chapter 2, Sections 12-203 of the Lakeland City Code. (Jarrett) (pg. 12)

5. Approval of the release of Letter of Credit for Southland Log Homes. (Lakin) (pg. 13)
6. Approval of Special Census. (Wherry) (pg. 14)
7. Approval of purchase of sirens for area around Lakeland Elementary as a special purchase without formal competitive bids. (Masin) (pg. 15 w/attachment)
8. Approval of BOC 2007 Retreat. (Wherry) (pg. 16)
9. Approval of 2007 Meeting Schedule. (Wherry/Higbee) (pg. 17)

With no objections, Commissioner Hartz removed #9 from the Consent Agenda.

Commissioner Hartz moved to approve the Consent Agenda as amended and adopt on final reading an Ordinance of the City of Lakeland to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; and providing an effective date and adopt on final reading an Ordinance requiring security to assure compliance with approved grading and erosion control plans for residential and commercial lots and amending Title 12, Chapter 2, Sections 12-203 of the Lakeland City Code, seconded by Commissioner Plunk.
Motion carried, roll call vote, 5-0.
Hartz aye
Plunk aye
Anderson aye
Nicholson aye
Carmichael aye

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:
9. Approval of 2007 Meeting Schedule. (Wherry/Higbee) (pg. 17)
Commissioner Hartz moved to approve a Resolution entitled: Resolution rescheduling certain BOC meetings, as amended, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

IV. TREASURER’S REPORT: (pgs. 18-19)
Vice-Mayor Anderson moved to file the Treasurer’s Report, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.


V. PUBLIC DISCUSSION:

VI. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
¯ Presentations ~Taken out of order~
¯ Update on plat violation in Oakwood Addition. (Lakin) ~Taken out of order~
¯ Update on Natural Resources Inventory. (Bridges) (pg. 20)
Commissioner Hartz read report from Natural Resource Director.

¯ Update on Ambulance Service. (Wherry/Masin) (pgs. 21-22)
Chris Masin reported on previously reviewing the service agreement (2004) and discovered that cost would be doubled to reduce the average response call to minute and a half.

¯ Update on stormwater violation on Garner Lake. (J. Smith) (pgs. 23-25)
Jonathan Smith reported on Report submitted in the packet.

VII. SEWERAGE COMMISSION BUSINESS:
1. Action on WWTP Change Order 5. (Jarrett) (pgs. 26-46) ~Taken out of order~

VIII. OLD BUSINESS:

IX. NEW BUSINESS:
1. Action on approval of audit for Fiscal Year ending June 30, 2006. (Wherry) (pgs. 47-48)
Vice-Mayor Anderson moved to approve a Resolution entitled: Resolution approving audit for FY ending June 30, 2006, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

2. Action on authorizing Interim City Engineer. (Wherry) (pgs. 49-54)
Vice-Mayor Anderson moved to approve a Resolution entitled: Authorizing Contract for Interim City Engineer, seconded by Commissioner Nicholson. Motion carried, roll call vote, 5-0.
Anderson aye
Nicholson aye
Hartz aye
Plunk aye
Carmichael aye

3. Action on traffic control devices at Highway 70 & Canada Road. (Jarrett) (pgs. 55-75)
a. Action on a resolution supporting a roadway safety audit and requesting support from Shelby County, the Town of Arlington and the City of Bartlett. (Wherry) (pgs. 76-77) ~Taken out of order~

4. Action on request for contract amendment (Change Order-extending time) for Fletcher Trace Project. (Masin) (pgs. 78-81)
Commissioner Hartz moved to postpone action indefinitely on the request for contract amendment (Change Order – extending time) for Fletcher Trace Project, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

5. Action on authorizing the City Attorney to take appropriate action to collect delinquent taxes. (Wherry) (pgs. 82-88)
Vice-Mayor Anderson moved to approve a Resolution authorizing City Attorney to take appropriate action to collect delinquent taxes, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

6. Action on first reading of an Ordinance to amend Article I, Title Intent and Purpose; Article II, Definitions; Article III, Establishment of Districts, Official Zoning Map and General Provisions; Article IV, Schedule of District Regulations and Site Plan Review; Article VI, Planned Developments; Article XII, Board of Appeals; Article XIII, Amendments; Article XIV, Streamside Management Buffer Requirements of the City of Lakeland Zoning Ordinance; providing an effective date. (Higbee) (pgs. 84-85)
Vice-Mayor Anderson moved to adopt on first reading an Ordinance to amend Article I, Title Intent and Purpose; Article II, Definitions; Article III, Establishment of Districts, Official Zoning Map and General Provisions; Article IV, Schedule of District Regulations and Site Plan Review; Article VI, Planned Developments; Article XII, Board of Appeals; Article XIII, Amendments; Article XIV, Streamside Management Buffer Requirements of the City of Lakeland Zoning Ordinance; providing an effective date, seconded by Commissioner Hartz.
Motion carried, roll call vote, 5-0.
Anderson aye
Hartz aye
Nicholson aye
Plunk aye
Carmichael aye


7. Action on first reading of an Ordinance to amend Title 14, Chapters 9, 10, and 11 (Landscaping and Screening Requirements, Site Lighting Requirements, and Architectural Design Standards); providing and effective date. (Higbee) (pgs. 86-87)
Commissioner Hartz moved to adopt on first reading an Ordinance to amend Title 14, Chapters 9, 10, and 11 (Landscaping and Screening Requirements, Site Lighting Requirements, and Architectural Design Standards); providing and effective date, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

8. Action on appointments to Boards & Commissions. (Board) ~Taken out of order~
9. Action on appointment of BOC liaisons to various Boards & Commissions. (Boards) ~Taken out of order~

X. ANNOUNCEMENTS:

XI. ADJOURNMENT: There being no other business to take action on, Commissioner Plunk moved to adjourn the meeting, seconded by Mayor Carmichael. Motion carried, voice vote, all in favor.

The meeting adjourned at 8:25 p.m., Thursday, December 05, 2006.

These minutes were approved Thursday, January 04, 2007.



Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder

SPECIAL CALLED MEETING FOR
MONDAY, NOVEMBER 27, 2006, 6:15 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

¯ Discussion and/or possible action on the approval of signs for the Holiday Parade.

¯ Discussion and/or possible action on any other business pertaining to the item listed above.

This Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:15 p.m., Monday, November 27, 2006.

This written notice shall be posted and served personally at least twelve hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.


SPECIAL MEETING MINUTES

The Special Meeting was called to order at 6:20 p.m.

Mayor Carmichael, Vice-Mayor Anderson, and Commissioners Nicholson were present. Commissioner Hartz arrived at 6:22 p.m., Commissioner Plunk arrived at 6:24 p.m.

Vice-Mayor Anderson moved to suspend the rules, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

Commissioner Hartz moved to approve the exception to the current Sign Ordinance allowing the posting of informational signs regarding the location and time of the Lakeland Holiday Parade as in the best interest of the City of Lakeland and limit the number of signs to fifteen, seconded by Vice-Mayor Anderson.
Motion carried, roll call vote, 5-0.
Hartz aye
Anderson aye
Nicholson aye
Plunk aye
Carmichael aye



There being no other business to be discussed, Commissioner Anderson moved to adjourn the meeting. Motion carried, voice vote, all in favor.

The Special Meeting adjourned at 6:28 p.m., Monday, November 27, 2006.

These minutes were approved Thursday, January 04, 2007.




Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, NOVEMBER 02, 2006, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR: With a quorum present, the meeting was called to order at 6:30 p.m. Invocation and the pledge was given by Lt. Warren Horton, Shelby County Sheriff’s Department.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Anderson, Commissioners Hartz, Nicholson and Plunk were present.

Mayor Carmichael acknowledged Lakeland residents for their recycling efforts in the “Get Caught Recycling” Program. Presentations were given to Mr. David Glasscock, Mr. Kenneth Wright and Mr. Craig Conley.

Mayor Carmichael yielded the floor for any changes (additions and/or deletions) to the agenda.

With no objections, Commissioner Hartz moved to amend the agenda to delete New Business 2: Action on Car Wash USA Development Contract from the agenda.

There being no other changes, Mayor Carmichael moved to accept the agenda as amended and allow the Chair to take items out of order as deemed necessary, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

III. PUBLIC HEARING:

¯ PROPOSED CONSTRUCTION IMPROVEMENTS FOR WINDWARD SLOPES PARK
(Project funded under an agreement with the Tennessee Department of Environment & Conservation)

¯ PRELIMINARY DEVELOPMENT PLAN FOR PROPOSED ATHLETIC COMPLEX
Paul Glose, 9610 Memphis-Arlington Road • addressed the Board regarding ingress & egress and traffic control.

NEW BUSINESS
4. Action on MPC recommendation on Preliminary Development Plan for the City Athletic Fields. (Higbee) (pgs. 73-92 w/attachment)
Commissioner Hartz moved to approve Resolution entitled: A Resolution to approve a Preliminary Development Plan for the City Athletic Fields with the condition that substantial compliance with Preliminary Development Plan, including all items listed under “Plans Reviewed” in the MPC Staff Report, dated 10.16.06, as amended, seconded by Vice-Mayor Anderson. (*)

Commissioner Hartz moved to amend the Resolution to add a second condition that: These fields not be lighted for the next ten years, through 2016, seconded by Vice-Mayor Anderson.
Amendment carried, roll call vote, 5-0.
Hartz aye
Anderson aye
Nicholson aye
Plunk aye
Carmichael aye

(*)Motion carried, roll call vote, 5-0.
Hartz aye
Anderson aye
Nicholson aye
Plunk aye
Carmichael aye

Commissioner Hartz moved to approve a resolution entitled: A Resolution to amend the Official Zoning Map of the City of Lakeland to identify a Planned Development of approximately 28.85 acres, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

SEWERAGE COMMISSION BUSINESS
2. Action on approval of Concept Sewer Plan for Arcadia. (Jarrett) (pgs. 41-43 w/attachments)
Commissioner Hartz moved to approve a resolution entitled: A Resolution approving Concept Sanitary Sewer Plan for Arcadia Planned Residential Development, (Shelby County Tax Assessor Parcel Identification Numbers: LO 151 00100, LO 151 00101, LO 151 00102, LO 151 00104, LO 151 00110, and LO 150 00164), seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.
NEW BUSINESS
1. Action on contract extension for All Star Waste Systems. (Wherry) (pgs. 44-46)
Commissioner Hartz moved to suspend the rules, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

After a substantial amount of discussion, Commissioner Hartz moved to postpone action on the contract extension for All Star Waste Systems until the next work session (11.27.06), seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Special Meeting Minutes, September 25, 2006, 6:00 p.m. (pgs. 01-03)
b. Regular Meeting Minutes, October 05, 2006, 6:30 p.m. (pgs. 04-06)
2. Approval of first reading of an Ordinance to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland City Code; and providing an Effective Date. (Jarrett) (pgs. 07-10)
3. Approval of Personnel Policy amendment on Use of Equipment and Vehicles. (Wherry) (pgs. 11-20)
4. Approval of Herons Ridge-Section A, release of Letter of Credit. (Jarrett) (pgs. 21-22)
5. Approval of MPC recommendation on Preliminary Development Plan Amendment for Estates of Maple Grove. (Higbee) (pgs. 23-27 w/attachment)
Vice-Mayor Anderson moved to approve the Consent Agenda and adopt on first reading and Ordinance to amend Ordinance 06-89 of the Comprehensive Fee Schedule which is incorporated in the Lakeland city Code; and providing an effective date, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 28-36)
Vice-Mayor Anderson moved to file the Treasurer’s Report, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:

¯ Presentations
¯ Report on Fletcher Trace. (Masin)
Chris Masin reported on the status of Dixieland Contractors, completion of improvements for Fletcher Trace Parkway. The Board requested that the City Manager keep them abreast of the progress of this project.
¯ Natural Resource Director Report.
Nick Bridgeman, Natural Resource Tech reported on Lakeland’s Natural Resource Inventory.

IX. SEWERAGE COMMISSION BUSINESS:
1. Action on change order for the Wastewater Treatment Plant. (Jarrett) (pgs. 37-40)
Commissioner Hartz moved to approve a resolution entitled: A Resolution to approve funding through change order 4 for Scott’s Creek Wastewater Treatment Plant, seconded by Commissioner Plunk.
Motion carried, roll call vote, 5-0.
Hartz aye
Plunk aye
Anderson aye
Nicholson aye
Carmichael aye

2. Action on approval of Concept Sewer Plan for Arcadia. (Jarrett) (pgs. 41-43 w/attachments) ~ITEM TAKEN OUT OF ORDER~

X. OLD BUSINESS:

XI. NEW BUSINESS:
1. Action on contract extension for All Star Waste Systems. (Wherry) (pgs. 44-46) ~ITEM TAKEN OUT OF ORDER~
2. Action on Car Wash USA Development Contract. (Lakin) (pgs.47-69) ~ITEM TAKEN OUT OF ORDER~
3. Action on Lakeland City Code, Monetary Required Deposit. (Jarrett) (pgs. 70-72)
Commissioner Hartz moved to suspend the rules for discussion purpose, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael called for a five minute recess.

The meeting recessed at 7:45 p.m., Thursday, November 02, 2006.
The meeting reconvened at 7:53 p.m., Thursday, November 02, 2006.

Commissioner Hartz moved to adopt on first reading an Ordinance requiring security to assure compliance with approved grading and erosion control plans for residential and commercial lots and amending title 12, Chapter 2, Section 12-203 of the Lakeland City Code, seconded by Commissioner Plunk.
Motion carried, roll call vote, 5-0.
Hartz aye
Plunk aye
Anderson aye
Nicholson aye
Carmichael aye

4. Action on MPC recommendation on Preliminary Development Plan for the City Athletic Fields. (Higbee) (pgs. 73-92 w/attachment) ~ITEM TAKEN OUT OF ORDER~

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT:
There being no other business to discuss, Commissioner Plunk moved to adjourn the meeting, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

The meeting adjourned at 8:03 p.m., Thursday, November 02, 2006.

These minutes were approved Thursday, December 05, 2006.




Scott Carmichael, Mayor

ATTEST:



Sontidra Franklin, City Recorder

SPECIAL CALLED MEETING FOR
MONDAY, OCTOBER 23, 2006, 6:15 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002


The City Manager requested the City Recorder to call a Special Meeting of the Board of Commissioners as the welfare of the City demands it.

The Character of Business to be discussed and possible action taken at such meeting shall be as follows:

¯ Discussion and/or possible action on approval of a grant application to the Tennessee Department of Transportation for landscaping and enhancement of Canada Road.

¯ Discussion and/or possible action on any other business pertaining to item listed above.

This Special Called Meeting shall be held at Lakeland City Hall, 10001 U.S. Highway 70, Lakeland, Tennessee at 6:15 p.m., Monday, October 23, 2006

This written notice shall be posted and served personally at least twelve hours prior to the Special Called Meeting to each Commissioner, the City Manager, Recorder and Attorney or left at such person’s usual place of residence in accordance to TCA § 6-20-208.


SPECIAL MEETING MINUTES

The Special Meeting was called to order at 6:20 p.m.

Commissioner Hartz, Nicholson and Plunk were present. Vice-Mayor Anderson arrived at 6:25 p.m., Mayor Carmichael arrived at 6:27 p.m.

Commissioner Nicholson moved to approve a Resolution entitled: A Resolution to approve a grant application for funding of Canada Road Pedestrian/Bicycle Facilities & Median Landscape Enhancements, seconded by Commissioner Plunk.
Motion carried, roll call vote, 5-0.
Nicholson aye
Plunk aye
Hartz aye
Anderson aye
Carmichael aye

There being no other business to be discussed, Commissioner Hartz moved to adjourn the meeting, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

The meeting adjourned at 6:30 p.m., Monday, October 23, 2006.




Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder

BOARD OF COMMISSIONERS REGULAR MEETING MINUTES
THURSDAY, OCTOBER 05, 2006, 6:30 P.M.
CITY HALL, LAKELAND, TENNESSEE 38002

I. CALL TO ORDER BY MAYOR: With a quorum present, the meeting was called to order at 6:32 p.m. Invocation and the pledge was given by Lt. Warren Horton, Shelby County Sheriff’s Department.

II. ROLL CALL BY RECORDER: Mayor Carmichael, Vice-Mayor Anderson, Commissioners Hartz, Nicholson, and Plunk were present. City Attorney, David Lakin was present.

Mayor Carmichael yielded the floor for any changes (additions and/or deletions) to the agenda.

There being no changes, Mayor Carmichael moved to accept the agenda as presented and allow the Chair to take items out of order as deemed necessary, seconded by Vice-Mayor Anderson. Motion carried, voice vote, all in favor.

With no objections, Mayor Carmichael yielded the floor to Lt. Warren Horton, Shelby County Sheriff’s Department to give the Crime Report for the month of September.

Mayor Carmichael opened the Public Hearing to discuss the Lakeland/Arlington Joint Hazard Mitigation Plan. No objections.

III. PUBLIC HEARING:

APPROVAL OF LAKELAND/ARLINGTON JOINT HAZARD MITIGATION PLAN

IV. CONSENT AGENDA:
1. Approval of Minutes of Previous Meetings:
a. Regular Meeting Minutes, September 07, 2006, 6:30 p.m. (pgs. 01-06)
2. Approval of final reading of an Ordinance of the City of Lakeland providing standards for ethics and the procedure for handling complaints of alleged violations. (Wherry)(pgs. 07-10)
3. Approval of Sterling Place – Phase 2 & 3 – Acceptance of Public Improvements. (Jarrett) (pgs. 11-12 w/attachment)
4. Approval of 2006 Holiday Parade Annual Donation. (Staff) (pg. 13)
5. Approval of Volunteer Appreciation Dinner. (Wherry) (pg. 14)
6. Approval of accepting applications for various Boards & Commissions. (Wherry) (pg. 15 w/insert)
7. Approval of Lakeland/Arlington Joint Hazard Mitigation Plan. (Masin) (pg. 16)
Vice-Mayor Anderson moved to approve the Consent Agenda and adopt on final reading an Ordinance of the City of Lakeland providing standards for ethics and the procedure for handling complaints of alleged violations, seconded by Commissioner Nicholson. Motion carried, voice vote, all in favor.

V. CONSIDERATION & POSSIBLE ACTION ON ITEMS REMOVED FROM THE CONSENT AGENDA:

VI. TREASURER’S REPORT: (pgs. 17-18)
Vice-Mayor Anderson moved file the Treasurer’s Report, seconded by Commissioner Hartz. Motion carried, voice vote, all in favor.

VII. PUBLIC DISCUSSION:

VIII. REPORTS FROM COMMITTEES, MEMBERS OF THE BOARD OF COMMISSIONERS & OTHER OFFICERS:
¯ Update on CSX Boring. (Lakin) (pgs. 19-41)
Mr. Wherry reported that the insurance is the only thing outstanding and Staff is working to complete. The time frame of completion is 10.07.2006.

¯ Update on the status of restriping Canada Road. (Masin) (insert)
Public Works Director, Chris Masin reported on looking into a restriping plan that would provide a paved shoulder for safety.


IX. SEWERAGE COMMISSION BUSINESS:
1. Action on change order for the Wastewater Treatment Plant. (Jarrett) (pgs. 42-44)
Commissioner Hartz moved to approve a Resolution to approve funding through change order 3 for Scott’s Creek Wastewater Treatment Plant, seconded by Commissioner Nicholson.
Motion carried, roll call vote, 5-0.
Hartz aye
Nicholson aye
Anderson aye
Plunk aye
Carmichael aye

X. OLD BUSINESS:

XI. NEW BUSINESS:

XII. ANNOUNCEMENTS:

XIII. ADJOURNMENT: With no other business to discuss, Vice-Mayor Anderson moved to adjourn the meeting, seconded by Commissioner Plunk. Motion carried, voice vote, all in favor.

The meeting adjourned at 6:52 p.m., Thursday, October 05, 2006.

These minutes were approved Thursday, November 02, 2006.




Scott Carmichael, Mayor

ATTEST:




Sontidra Franklin, City Recorder